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Statutes of the Education and Youth Authority

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Statutes of the Education and Youth Authority - content
Issuer:Minister of Education and Research
Type:regulation
In force from:01.08.2020
In force until: In force
Translation published:01.09.2020

Statutes of the Education and Youth Authority

Passed 16.06.2020 No. 19

This Regulation has been established on the basis of subsection 42 (1) of the Government of the Republic Act.

Chapter 1 General provisions 

§ 1.  Education and Youth Authority

 (1) The Education and Youth Authority (hereinafter the Authority) is a governmental authority operating within the area of government of the Ministry of Education and Research (hereinafter the Ministry).

 (2) Upon performance of its functions, the Authority represents the state.

§ 2.  Registered office of the Authority

  The registered office of the Authority is in Tallinn. The location and postal address of the units and offices of the Authority situated elsewhere are determined by the Director General of the Authority.

§ 3.  Budget, seal and insignia of the Authority

 (1) The Authority has its own budget that is approved, revised and the implementation of which is supervised by the minister responsible for the field (hereinafter the minister) pursuant to the procedure provided by law.

 (2) The Authority has document forms bearing its name, and the procedure for use of the forms is established in the information management procedure of the Authority. A structural unit of the Authority may have a document form bearing its name where it is provided for in the statutes of the structural unit.

 (3) The Authority has a circular seal with a diameter of 35 mm with the image of a small national coat of arms in the centre and with the words ‘Haridus- ja Noorteamet’ on the edge of the seal. A structural unit of the Authority or a sub-unit thereof may have a simple seal bearing its name where it is provided for in the statutes of the structural unit.

§ 4.  Coordination of activities and reporting requirements

 (1) The Authority reports on the field to the minister responsible for the field who directs the activities of the Authority and exercises supervisory control over the Authority in accordance with the procedure provided by legislation.

 (2) The activities of the Authority are coordinated, and cooperation between the Authority and the Ministry is organised by the Secretary General of the Ministry.

§ 5.  Authority’s name in other languages

  The name of the Authority in English is The Education and Youth Authority.

§ 6.  Main fields of activity and functions of the Authority

 (1) The main fields of activity of the Authority include the implementation of education policy and youth policy.

 (2) In its fields of activity, the Authority performs the following main functions:
 1) participates in drafting legislation, organises implementation thereof and, within the limits of its competence, provides respective legal advice and guidelines on exercising rights and performing obligations arising from legislation;
 2) provides and develops study counselling services;
 3) draws up and develops national curricula for pre-school, general and vocational education, and provides advice to educational institutions on implementation of national curricula and updating of curricula of educational institutions;
 4) organises the preparation and dissemination of learning materials;
 5) carries out the external assessment of the quality of educational institutions and studies;
 6) carries out the external assessment of learning results, organises the conduct of international foreign language examinations and, within the limits of its authority, the issue of certificates and ordering and distribution of forms of graduation certificates and results reports;
 7) prepares and organises examinations on the knowledge of the Constitution of the Republic of Estonia and the Citizenship Act and Estonian language proficiency examinations;
 8) organises, develops, monitors and analyses services related to the youth field and youth work;
 9) provides advice to organisers of youth work in planning and organising youth work;
 10) performs the functions related to hobby education and recreational activities, incl. analyses the use of financial support and the attainment of results;
 11) assesses foreign qualifications enabling access to higher education and certifying higher education;
 12) implements the European Union programmes Erasmus+ and the European Solidarity Corps;
 13) acts as an innovation and competence centre of the field of education and youth;
 14) markets Estonian education and youth work;
 15) administers and develops information systems and other technological solutions of the main fields of activity of the Authority, creates and tests educational technology developments and supports introduction thereof;
 16) provides educational and research institutions with international data communication services;
 17) grants and intermediates scholarships, supports, awards and recognitions in the field of education and youth;
 18) where provided for in law or on the basis of law, performs the functions of the controller or processor of a database;
 19) participates in the preparation of national and European Union education and youth programmes;
 20) represents the Authority in a court within the limits of its competence;
 21) performs other functions arising from law or legislation issued on the basis thereof.

 (3) The Authority performs the functions of a competent authority provided for in subsection 7 (2) of the Recognition of Foreign Professional Qualifications Act with regard to the qualifications of directors and counsellors of youth and project camps.

Chapter 2 Structure and management of the Authority 

§ 7.  Structural units

 (1) The structural units of the Authority are:
 1) departments;
 2) the Estonian Quality Agency for Higher and Vocational Education;
 3) the Erasmus+ Estonian National Agency.

 (2) The statutes of a structural unit may stipulate that the structural unit has bureaus. The statutes of a structural unit are approved by the Director General.

 (3) Structural units perform the functions which fall within their competence in the field of activity of the Authority and which are determined in the statutes of the department or of agencies specified in clauses (1) 2) and 3) of this section.

 (4) A bureau, an official and an employee not forming part of any department or agency may report directly to the Director General or the Deputy Director General. The duties of an official or employee reporting directly to the Director General or the Deputy Director General are set out in a job description or an employment contract.

 (5) The authority of heads of structural units and the powers of the public authority are determined by the Director General in their job description.

§ 8.  Director General

 (1) The Authority is managed by the Director General.

 (2) The competence of the Director General and the powers of the public authority are regulated by law and legislation issued on the basis thereof.

 (3) In addition to the provisions of subsection (2) of this section, the Director General:
 1) approves the guidelines and procedures governing the internal work organisation of the Authority;
 2) approves the statutes of structural units;
 3) approves the job descriptions of officials and employees or grants authorisation to establish a job description and approves their wages in accordance with legislation in force;
 4) manages structural units, officials and employees that report directly to the Director General;
 5) forms temporary or permanent advisory bodies and determines their functions and composition;
 6) performs other functions arising from legislation or given by the minister or a Secretary General of the Ministry.

§ 9.  Deputy Director General

 (1) The staff of the Authority may include the position of the Deputy Director General.

 (2) A Deputy Director General manages and organises the performance of the functions in their field of responsibility, coordinates cooperation of the structural units in their field of responsibility, gives oral and written orders within the limits of their competence, asks the heads of department and servants in the field of responsibility to report on their activities, manages the implementation of the necessary rules, guidelines and methodologies in their field of responsibility, represents the Authority within the limits of the powers granted by the Director General and performs other functions provided for by legislation or given by the Director General.

 (3) The powers of the public authority of a Deputy Director General and other service functions are determined by the Director General in the job description.

§ 10.  Substituting for the Director General

 (1) Upon absence of the Director General, an official appointed by the Director General substitutes for the Director General.

 (2) In exceptional circumstances, the minister may appoint a person not specified in subsection (1) to substitute for the Director General.

§ 11.  Management of the Authority’s structural units and their sub-units

 (1) The composition of the service positions of the Authority is established by the minister or, by the authority of the minister, the Director General.

 (2) The Authority’s structural units and their sub-units (hereinafter jointly units) are headed by the following officials:
 1) a department of the Authority is managed by a head of department who reports directly either to the Director General or to the Deputy Director General;
 2) a bureau is managed by a head who reports directly to the head of department;
 3) the agency specified in subsection 7 (1) of this Regulation is managed by the head of agency.

 (3) A head of a unit ensures the performance of the functions of the unit managed by them, which have been approved in the statutes, and the purposeful and effective use of the resources allocated to the unit, as well as:
 1) is responsible for the lawful, timely and professional performance of the functions imposed on the unit and supervises the performance of the service duties of the servants reporting to the head of the unit;
 2) participates in the drafting of development plans, strategies and work plans and manages the preparation of the respective documents of the unit;
 3) gives orders to the subordinate servants to perform the functions of the unit;
 4) executes orders given by a higher-ranking executive or informs them of impediments thereto and reports to the higher-ranking executive on the activities of the unit;
 5) gives opinions and approvals to the departments of the Ministry on behalf of the unit;
 6) makes proposals to a higher-ranking executive for the alteration of the structure, composition and work organisation of the unit and for motivation of the servants of the unit and, where necessary, for holding them accountable;
 7) requests supplies required for the performance of the functions of the unit and organises their proper keeping, maintenance and use;
 8) applies for further training for the servants of the unit for the purpose of more efficient performance of the service duties;
 9) signs letters and documents prepared in the unit by which no financial or other proprietary obligations are assumed and no rights are granted or obligations imposed on persons outside the Authority, unless otherwise provided by legislation.

Chapter 3 Departments 

§ 12.  Departments of the Authority

 (1) The departments of the Authority are:
 1) the Department of Curricula and Learning Materials;
 2) the Tests and Assessment Department;
 3) the Internationalisation Department;
 4) the Youth Field Quality and Foresight Department;
 5) the Youth Field Organisation Department;
 6) the Innovation and Cooperation Centre;
 7) the Technology Management Department;
 8) the Department of Study Counselling Services;
 9) the Training Centre;
 10) the Central Services Department.

 (2) The departments provide the Ministry with input required to plan policies, involve stakeholders in the activities and coordinate cooperation networks, implement projects, organise international communication in their area of competence, collect statistics on activities, prepare reports and analyses for the development of the service, play a leading role in development and innovation in their field and participate in the development of services included in their area of competence.

§ 13.  Department of Curricula and Learning Materials

  The main functions of the Department of Curricula and Learning Materials are design and development of national curricula for pre-school, general and vocational education, provision of advice to educational institutions on implementation of national curricula and updating of curricula of the institutions, organisation of preparation and dissemination of learning materials, organisation of hobby education and recreational activities and development of multilingual studies, development of study counselling services and provision of advice on implementation of recognition of prior learning and professional experience.

§ 14.  Tests and Assessment Department

  The main functions of the Tests and Assessment Department are external assessment of learning results, implementation and development of e-assessment, preparation and organisation of the examination on the knowledge of the Constitution of the Republic of Estonia and the Citizenship Act, preparation and organisation of Estonian language proficiency examinations, issue of certificates within the limits of its powers, organisation of comparative study benchmarking and questionnaires.

§ 15.  Internationalisation Department

  The main functions of the Internationalisation Department are coordination of international cooperation of the Authority, marketing of Estonian education and youth work, assessment of foreign qualifications enabling access to higher education and certifying higher education and granting and intermediation of scholarships, financial supports and awards in the field of education and youth.

§ 16.  Youth Field Quality and Foresight Department

  The main functions of the Youth Field Quality and Foresight Department are implementation of youth policy, support for youth participation, assessment of impact of the youth field and implementation of youth programmes, organisation of awarding of professional qualifications, development of the quality system and provision of advice on implementation thereof, and quality assessment.

§ 17.  Youth Field Organisation Department

  The main functions of the Youth Field Organisation Department are organisation and development of youth work services and provision of advice to organisers of youth work, contribution to reduction of youth exclusion and provision of youth information and camp service.

§ 18.  Innovation and Cooperation Centre

  The main functions of the Innovation and Cooperation Centre are monitoring of the field of technology and related fields, development and testing of innovations in the field of education and youth and support for introduction thereof, development of the educational technology competence and support therefor in the field of education and youth work, preparation and piloting of continuing education programmes and introduction of and support for cooperation opportunities targeted at partners.

§ 19.  Technology Management Department

  The main functions of the Technology Management Department are the administration and development of information systems of the field of activity, provision of international academic data communication services to educational and research institutions and provision of educational, information and communication technologies project management service.

§ 20.  Department of Study Counselling Services

  The main functions of the Department of Study Counselling Services are provision of study counselling services, participation in the work of an external advisory team and organisation and coordination of the work thereof.

§ 21.  Training Centre

  The main function of the Training Centre is organisation of development and training activities targeted at teachers, support specialists, heads of educational institutions, youth workers and stakeholders.

§ 22.  Central Services Department

  The main function of the Central Services Department is provision of support services inside the organisation, incl. ordering and distribution of forms of graduation certificates and results reports.

Chapter 4 Estonian Quality Agency for Higher and Vocational Education 

§ 23.  Functions of the Estonian Quality Agency for Higher and Vocational Education

 (1) The Estonian Quality Agency for Higher and Vocational Education (hereinafter the EKKA) is a structural unit of the Authority, which performs independent functions.

 (2) The name of the EKKA in English is the Estonian Quality Agency for Higher and Vocational Education. The abbreviated name of the agency both in Estonian as well as in English is the ‘EKKA.’

 (3) The main functions of the EKKA are:
 1) development and establishment of the principles of quality assessment of higher and vocational education and the procedure for conduct for the quality assessment in line with the common European quality principles of higher and vocational education;
 2) improvement of the quality of vocational and higher education and the valuing and dissemination of the best quality assurance practices in cooperation with educational institutions providing vocational and higher education and other partners;
 3) institutional accreditation of higher education institutions;
 4) thematic review;
 5) quality assessment of vocational education;
 6) expert assessment of the right to provide education in higher education institutions and vocational education institutions;
 7) review of applications for the use of the services of other quality agencies and provision of assessments of quality assessments carried out in Estonian educational institutions by other quality agencies;
 8) management of accreditation and quality assessment databases and enabling their public use;
 9) organisation of quality-related pilot projects, training and counselling;
 10) participation in international cooperation on education quality, incl. representation of Estonia in matters pertaining to the quality of higher education, and in quality assessments carried out in foreign states.

 (4) In its quality assessment decisions, the EKKA is autonomous and independent.

§ 24.  Management and structure of the EKKA

 (1) The EKKA consists of:
 1) the Supervisory Board;
 2) the Bureau;
 3) the Quality Assessment Council for Higher Education;
 4) the Quality Assessment Council for Vocational Education.

 (2) The Advisory Board of the EKKA comprises up to nine members and the composition is approved by the minister responsible for the field. Stakeholders related to the main functions of the EKKA, including students, nominate their representatives to the Supervisory Board.

 (3) The Supervisory Board of the EKKA:
 1) makes proposals for the approval or amendment of the statutes of the EKKA;
 2) elects members of the assessment councils, members of appeal committees and the director of the EKKA;
 3) approves the development plan and annual report of the EKKA;
 4) makes recommendations on the development directions and activities of the EKKA.

 (4) The work of the EKKA is managed by the director of the EKKA, who coordinates and organises the attainment of the objectives and the performance of the functions of the EKKA. The Director General enters into an employment contract with the director of the EKKA on the basis of a decision of the Supervisory Board of the EKKA.

 (5) The Quality Assessment Council for Higher Education:
 1) approves the rules governing the principles of and procedure for higher education quality assessment;
 2) approves the principles of formation of expert panels and qualification requirements of panel members;
 3) makes decisions on the institutional accreditation of higher education institutions and quality assessment of their study programme groups;
 4) coordinates thematic review reports;
 5) makes an expert assessment of the quality of instruction when the right to provide education is applied for in a new study programme group.

 (6) The Quality Assessment Council for Vocational Education Assessment Council:
 1) approves the rules governing the principles of and procedure for quality assessment of vocational education;
 2) approves the principles of formation of expert panels and qualification requirements of panel members;
 3) adopts decisions on the quality assessment of study programme groups of vocational education;
 4) makes an expert assessment of the quality of instruction when the right to provide education is applied for in a new study programme group.

 (7) The EKKA hosts independent appeal committees whose task is to submit to the assessment council an impartial opinion on whether appeals filed against the acts or administrative decisions of the council are justified.

Chapter 5 Erasmus+ Estonian National Agency 

§ 25.  Functions of the Erasmus+ Estonian National Agency

 (1) The Erasmus+ Estonian National Agency is a structural unit of the Authority which performs independent functions.

 (2) The name of the agency in English is Erasmus+ Estonian National Agency.

 (3) In addition to the Authority’s insignia, the Erasmus+ Estonian National Agency uses the insignia of the Erasmus+ and the European Solidarity Corps and the insignia of the European Union.

 (4) In its activities, the Erasmus+ Estonian National Agency follows the Regulations of the European Parliament and of the Council on the Erasmus+ and the European Solidarity Corps programmes, the European Commission’s Guide for National Agencies of Erasmus+ (Guide for National Agencies), the contracts made with the European Commission on the Erasmus+ and the European Solidarity Corps programmes, and is autonomous and independent to the extent required in these legal acts.

 (5) The main functions of the Erasmus+ Estonian National Agency are:
 1) supporting strategic and international cooperation upon developing formal and non-formal education and supporting the learning mobility of students, education workers and sports specialists;
 2) supporting strategic and international cooperation in developing youth policy, youth work, non-formal education and volunteering and supporting the learning mobility of young people and youth specialists and the participation and volunteering of young people;
 3) planning and implementation of international training and development activities as well as research in the field of education and youth in cooperation with the national agencies for Erasmus+ and other partners;
 4) in the capacity of the SALTO-Youth Participation and Information Resource Centre, supporting the national agencies for the Erasmus+ youth field, European Commission and youth organisations in fostering the participation of young people;
 5) organisation, management and implementation of the activities in all the stages of the Erasmus+ and the European Solidarity Corps programmes in Estonia and coordination of the work of the related international networks and cooperation with the European Commission and other national agencies.

 (6) The Erasmus+ Estonian National Agency has:
 1) a budget that consists of the funds allocated to Erasmus+, related international networks and the European Solidarity Corps by the European Commission and co-funding by the state;
 2) sufficient human resources for the proper performance of its functions and infrastructure consisting of sub-units whose administrative capacity ensures efficient and effective management of the programme;
 3) the right to adopt decisions required for implementing the programmes and to enter into, amend and terminate contracts on the use of support related to the implementation of the programmes on behalf of the Authority.

 (7) The working languages of the Erasmus+ Estonian National Agency are Estonian and English.

§ 26.  Management of the Erasmus+ Estonian National Agency

 (1) The Erasmus+ Estonian National Agency is managed by the head of the Erasmus+ Estonian National Agency.

 (2) The Director General enters into an employment contract with the head of the Erasmus+ Estonian National Agency on the basis of a proposal of the Ministry of Education and Research.

 (3) Upon performance of the functions of the Agency, the head of the Erasmus+ Estonian National Agency has the right to perform the following legal acts on behalf of the Authority:
 1) make a proposal for the approval of the statutes and structure of the Erasmus+ Estonian National Agency;
 2) approve documents regulating the work of the Erasmus+ Estonian National Agency, incl. descriptions of the work processes and procedures, unless someone else has been granted the authority to approve these;
 3) approve the budget and work plans of the Erasmus+ Estonian National Agency and manage and inspect the adherence thereto;
 4) approve reports on the activities of the Erasmus+ Estonian National Agency and submit these to the European Commission, the Ministry of Education and Research and other authorities and persons;
 5) enter into contracts pertaining to the activities of the Erasmus+ Estonian National Agency;
 6) supervise and check the progress of the activities and projects of the Erasmus+ Estonian National Agency;
 7) make proposals for entry into, amendment and termination of employment contracts with the employees of the Erasmus+ Estonian National Agency and approve other personnel and financial documents relating to them;
 8) appoint councils and committees required for the performance of tasks related to the activities of programmes;
 9) settle appeals filed against the activities of the Erasmus+ Estonian National Agency;
 10) perform other duties related to the implementation of programmes.

Chapter 6 Implementing provisions 

§ 27.  Authority of the Higher Education Assessment Council and the Vocational Education Assessment Council

  The authority of the Higher Education Assessment Council and the Vocational Education Assessment Council of the Estonian Quality Agency for Higher and Vocational Education and appeal committees formed prior to entry into force of this Regulation are valid until the expiry of term determined upon formation of the councils and committees.

§ 28.  Awarding professions in the field of youth work

  The Authority performs the functions of the awarder of professions in the field of youth work until 17 April 2023.

§ 29.  Entry into force of the Regulation

 (1) This Regulation shall enter into force on 1 August 2020.

 (2) §§ 25 and 26 of this Regulation shall enter into force on 1 January 2021.

Mailis Reps
Minister

Mart Laidmets
Secretary General

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